Orders, invoices, DirectAdmin accounts, domains and support tickets, automated in one system. Client and payment records stay with you, not with us.
Example
One new order
Staff stepsnone
| Today | With BillingEvo |
|---|---|
| Your customers' data and payment records sit on someone else's servers. | BillingEvo runs on your server. The licence check sends only the licence key, domain, installation ID and version. |
| Creating hosting accounts, chasing renewals and suspending overdue clients by hand. | Accounts are created on payment, renewal invoices go out 14 days ahead, and suspension follows your rules. |
| Currencies and tax rules you patch together for every market you sell in. | Multiple currencies with daily exchange rates, tax rules by country and state, and prices with or without tax. |
| Customers who never open your reminder emails. | Invoices, reminders, hosting-ready notices and ticket replies also go out on WhatsApp. |
| Years of data stuck in WHMCS or ClientExec. | An import wizard with a dry run and a balance reconciliation report before you switch. |
Each step happens on its own. The timings shown are the defaults, and you can change them.
Generated and emailed. The lead time can differ for each billing cycle.
By email and WhatsApp, with a Pay now link that needs no login.
First, second and third notices, plus a late fee if you set one.
The DirectAdmin account is suspended with a reason. Client groups can be exempt.
The invoice is marked paid and the account is unsuspended straight away.
Gateways, currencies, tax rules and WhatsApp notices are part of the core system, not add-ons.
Stripe for cards and the payment methods Stripe offers in your country. BayarCash and CHIP for FPX and DuitNow in Malaysia. Bank transfer with proof-of-payment upload for everything else.
Prices set per currency, with daily exchange rates from ECB or BNM.
Rules by country and state, two tax levels, your own tax label, client tax IDs on invoices and a tax liability report.
Through MacroWA Pro or WAHA. Phone numbers are stored with country codes.
Registrar modules for ResellBiz, Spaceship, Namecheap, NameSilo and Cloudflare, plus a Manual driver for TLDs without an API.
60 built-in email templates, your own templates, and a Translation Editor to change any text your customers see.
Twelve areas, from the first order to the audit log. Screenshots are being prepared.
One place for every customer: profile, users, services, domains, billing, tickets and log.
[Screenshot]Admin, client profileComing soon
From the first order to an active hosting account, with no staff step if you want it that way.
[Screenshot]Admin, service pageComing soon
Accurate invoices, consistent reminders, and payments recorded properly.
Saved cards and automatic card charging are coming soon.
[Screenshot]Admin, invoiceComing soon
A complete ticket system plus a help centre for your customers.
Tickets are opened in the portal or the admin. Incoming email is not turned into tickets.
[Screenshot]Admin, ticketComing soon
A catalogue for hosting, domains, and products that are not hosting at all.
[Screenshot]Admin, product pricingComing soon
Tools to win customers and keep them.
Campaigns go only to clients who gave marketing consent.
[Screenshot]Admin, email campaignComing soon
29 reports with CSV export and a print view, controlled by role permissions.
[Screenshot]Admin, income reportComing soon
Your team works with the right access.
[Screenshot]Admin, dashboardComing soon
Make BillingEvo fit your business.
[Screenshot]Admin, system settingsComing soon
Know the state of your installation at any moment.
[Screenshot]Admin, system healthComing soon
Self-service for your customers, on a computer or a phone.
A transaction list in the portal and saved cards are coming soon.
[Screenshot]Client portal, dashboardComing soon
Connect BillingEvo to your other systems.
Quotes, affiliates and staff through the API, and cart and checkout through the store API, are not available yet.
[Screenshot]Admin, API settingsComing soon
A customer picks a plan, adds a new domain and pays online. The DirectAdmin account is created, the welcome email goes out and the domain is registered. Fourteen days before renewal, the invoice goes out by email and WhatsApp. If it stays unpaid, the account is suspended, and it comes back the moment it is paid.
Sell shared and reseller plans across several DirectAdmin servers. Each new account goes to the emptiest server, and status pages show load and uptime.
ResellBiz, Spaceship, Namecheap, NameSilo or Cloudflare for your TLDs, and a Manual driver for TLDs without an API. You set every TLD price.
Orders ask for a hostname and root password, stored encrypted. Configurable options price extra RAM, CPU or IPs, and setup can wait for staff approval.
Send quotes as links, turn accepted quotes into deposit and final invoices, and bill extra hours as billable items.
Sell downloads with the Other product type: files unlock while the service is active. A software licence module is coming soon.
The import wizard brings your data across in steps you can check. Your old system is only ever read.
Point it at the old database, or upload an SQL dump in chunks that resume if the connection drops.
It detects the source system and version and lists anything that blocks the import.
Every step runs without saving anything, so you see the issues first.
Runs in stages through the queue. Problem rows are logged and skipped instead of stopping everything.
Compare record counts, invoice totals, outstanding balances and credit for every client.
Send password reset emails where needed, then switch automation back on.
| Area | WHMCS | ClientExec 5.x to 7.x |
|---|---|---|
| Clients and access | Currencies, client groups, clients, users and permissions, contacts, custom fields, credit balances, notes | Currencies, tax rates, client groups, clients, logins, contacts, custom fields, credit, notes |
| Catalogue | Product groups, products and prices, configurable options, add-ons, promotions, tax rates | Product groups, products and prices, package add-ons, promotions |
| Hosting and domains | Servers, services, service add-ons, TLDs and prices, domains | Servers (DirectAdmin), services, TLDs, domains |
| Billing | Invoices and items, transactions, legacy refunds, orders, billable items, quotes | Invoices, items, transactions, orders, balances |
| Support | Staff, departments, tickets including guests, replies and notes, attachments | Staff, departments, tickets, messages and attachments |
Your billing system holds customer data and money. These protections are on from the start. Read the security overview
No Redis and no long-running processes. The queue, cache and sessions live in the database.
Coming soon: a guided web installer, and one-click updates from inside the admin. Installation guide
Server requirements
PHP extensionspdo_mysql, mbstring, openssl, curl, json, fileinfo, zip, ctype, tokenizer, xml, dom, bcmath, sodium
Each plan decides which modules open and the limits on active clients, staff and servers. Each licence is tied to the domain you install on.
No. You install it on your own hosting or VPS, and your data stays on your server.
BillingEvo is designed for shared hosting: no Redis, no background processes, and cron can be called over HTTP if your host does not allow crontab. You need PHP 8.4+ and MySQL 8 or MariaDB 10.11+.
DirectAdmin: create, suspend, unsuspend, terminate, change package, change password, one-click login and usage statistics. cPanel/WHM, Plesk and other panels are not supported for automatic provisioning. For other products you can set up manually after staff approval.
Stripe, BayarCash and CHIP, plus bank transfer with proof-of-payment upload. You need your own merchant account with each provider.
ResellBiz, Spaceship, Namecheap, NameSilo and Cloudflare, plus a Manual driver for TLDs without an API, which turns each action into a staff task. You set your own TLD prices.
Yes. If BillingEvo is not right for your business, ask for a full refund within 30 days of your first purchase. Renewals are not refundable.
Yes, through MacroWA Pro or WAHA on your own account. New invoices, payment confirmations, reminders, hosting-ready notices, ticket replies and follow-ups can go out over WhatsApp. Customers can opt out.
Yes. The import wizard brings in clients, products, services, domains, invoices, transactions and tickets, with a dry run and a balance reconciliation report before you switch.
Most do not: passwords stored as bcrypt carry over. The rest receive a password reset email automatically during the switch.
Tax rules by country and state, two tax levels, prices with or without tax, client tax IDs on invoices and a tax liability report. For Malaysia, LHDN e-Invoice (MyInvois) submission is coming soon.
Not yet. Saved payment methods and automatic card charging are coming soon. For now customers pay each invoice through a gateway, QuickPay or bank transfer.
Daily backups can go to SFTP, FTP, Dropbox or Google Drive. Ticket attachments and product downloads can be stored on your server, FTP, SFTP or Google Drive.
Yes. A REST admin API with about 60 endpoints, optional HMAC signing, API roles and IP allow-lists, plus a read-only store API for your website. The documentation is inside the admin.
BillingEvo keeps working. You stop receiving new releases and support until you renew. Your data is never deleted.
One-click updates from inside the admin are coming soon. Until then, each update comes as a new release package with installation instructions.
The demo has both sides: the staff admin and the client portal. Ask us for the login details.
Not sure BillingEvo fits your business, or need help moving from WHMCS or ClientExec?